Many organizations are now considering using a board portal software due to security concerns, the growth in virtual or hybrid meetings, and the adoption of electronic formats for board meetings. But not all tools were created equal. A variety of features could make the an enormous difference between a successful and inadequate implementation, or one that creates unforeseen vulnerability.
The primary purpose of a board portal is to provide prompt and transparent access to information. Evaluate how different user interfaces and products will be user-friendly for your board members considering their day-in, day out, real-time board activities. Also, consider the benefits that are available to directors who are mobile, such as tablets, offline access and support for remote approvals.
The majority of board members and secretaries have very limited time, so they require tools that are easy to use and can save them time. Look for board management systems with features that eliminate the necessity of printing or scanning physical documents. e-Signatures, for example, reduce the need to sign and re-distribute hard copies of documents. This aligns with sustainability objectives and allows for faster and secured transmission of sensitive information.
Pricing is a major factor in deciding on the best board of directors portal for your organization. Be sure to ask about product editions and be aware of any extra charges for committees or administrators, training or amounts of storage of data. Think about the length of time that the product has been available and if other organizations in your industry have tested the product for durability and stability.